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MySchoolSite - HELP TOPICS
- Terminology:
- Table or Category - a collection of information such as
Homework, Sports Schedule, Cafeteria Menu, etc.
- Record or Item - a single line of information in a Table, such
as a basketball game.
- The Process of Adding and Approving Information:
- MySchoolSite is designed to present accurate, up-to-date information to
students, parents, and faculty by allowing those people to share the
efforts of publishing that information. There is no need for a
"computer person" to be involved at all, although one user at your school
will be granted "Owner" status and will have the highest authorization
level possible.
- In general, anyone can View information that is on MySchoolSite, but
only authorized users can update that information.
- If you sign up to become a "User", you are granted certain Permissions.
Permissions may include the ability to Add, Update, Delete records, or
Approve information that was entered by others, or be allowed to change
the Permissions of other Users. For example, if you are the Athletic Director,
you might be able to grant Approve Permissions to all of your coaches.
- Once new information is added or existing information is changed, those
changes are not visible to the public until it has been approved.
- A Few Rules about Users:
- Anyone can visit the website and see information without Logging In.
- If you want to be able to change information you must Log In.
- You can create yourself as a User the first time you try to Log in.
Just make up a Login Name and Password.
- Users can not modify their own permissions.
- Users may not see other users' personal information.
- Only someone with "Master" Permissions can modify the permissions
of others, and then only for those Tables (Homework, Sports, etc)
for which he has "Master" Permission.
- If someone adds or changes any information in the system, that
information is not "live" until it is reviewed and approved by an
Approver (someone with "Approve" Permission).
- New Records, Changes, and Color Codes.
When new information is entered into MySchoolSite, it is not visible to other
users until it has been approved. In the meantime, those records needing
Approval are Color-Coded to indicate that they still need to be Reviewed and
Approved. Color-Coding is as follows:
- Blue - This is a New record and is awaiting Approval
- Gray - This Record has been Changed and until the change is Approved the
old information will be seen.
- Pink - This Record has been requested to be Deleted. Users will continue
to see the information until the Delete is Approved.
- Permissions.
- Every user who "Logs In" is given a set of Permissions. These Permission are granted
on a table-by-table basis. In other words, you might be able to Add Homework and
Approve Sports Scores, but only be able to View the Cafeteria Menu.
- The various Permisssion Levels are:
- VIEW
- ADD
- UPDATE PARTIAL
- UPDATE FULL
- DELETE
- APPROVE
- MASTER
- NO ONE is ever allowed to change his/her own Permissions.
- Your permissions are assigned (and changed) by some other user who has Logged In
and has Master Permission over at least on Table (such as Sports). Then that person
can alter your Sports Permissions.
- Email Notification.
Whenever information is added or changed in a Category and you are an Approver for
that Category, you will automatically be sent an email to let you know that there
is something new for you to Review and Approve.
- Tricks & Tips.
When you add an entry to the Calendar, you can enter the Time as 12:01 am or 12:02 am.
- If you enter the time as 12:01 am, then the Event Title will appear as an overall
"Title" for that day, with no specific timestamp.
The Title will have a color highlight.
For example: 12:01 am, Good Friday.
- If you enter the time as 12:02 am, then the Event Title will appear as an overall
"Title" for that day, with no specific timestamp.
The Title will not have any color highlighting.
= = = = = END OF HELP = = = = =
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